How long should I retain my documents for? **NEW**

WYCAS are often asked, “How long should we keep our documents for?”

The table below provides some brief guidance:

Document type Period Reason
Purchase invoices, supplier documentation, record of cheque payments, payments cash book 6 years Companies Act / Charities Act
Capital purchase invoices 10 years Companies Act / Charities Act
Petty cash records 7 years Companies Act / VAT / Charities Act
Bank statements 6 years Statute of Limitations
Receipts cash book, paying in counterfoils, remittance advices 10 years Companies Act / Charities Act
Sales ledger 10 years Statute of Limitations
Bank reconciliation 6 years Statute of Limitations

Posted in: Regulation: Charities, Companies, HMRC etc

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